Time tracking for clinics
that understands your shifts
On-call duties, rotating shifts, staff at multiple centers and schedules that change every week. Cleverfy adapts to healthcare reality. Quick clocking, automatic time tracking and effortless legal compliance.
Time tracking in healthcare has extra complexity
Shifts that cross midnight, unexpected on-call duties and professionals who rotate between centers. These are the real challenges.
Rotating shifts and on-call duties
Morning, afternoon, night, 24-hour on-call... Healthcare schedules are the most complex. Manual tracking is a recipe for errors.
Staff at multiple centers
Professionals who are at a practice one day and the hospital the next. Knowing who is where and how many hours they've worked requires a centralized system.
Overtime and night pay without control
On-call duties, emergencies and extended shifts generate overtime that nobody counts until the end of the month.
Large teams with different schedules
Doctors, nurses, auxiliaries, administration... Each role has a different schedule and all must be recorded.
Cleverfy understands the rhythms of the healthcare sector
Features designed for clinics, practices and medical centers. Not for offices with fixed schedules.
Rotating shifts and on-call
Configure morning, afternoon, night shifts and 24-hour on-call. Cleverfy calculates hours correctly even when they cross midnight.
Multi-center management
Create work centers for each clinic, practice or hospital. See clock-ins from all of them from a unified dashboard.
Geolocation clocking
Verify that the professional is at the correct center. Perfect for staff who rotate between different locations.
Tablet kiosk mode
Put a tablet at reception or changing rooms. Each professional clocks in with PIN in 3 seconds. No individual apps needed.
Automatic overtime and night pay
The system automatically calculates overtime and night pay based on each professional's working day. No manual calculations.
Reports by department and center
Filter by consultation, emergency, laboratory or any area. Reports ready for payroll and inspection with one click.
The healthcare sector in numbers
Thousands of clinics and medical centers need to comply with time recording. Inspection makes no exceptions by sector.
Workers in private healthcare in Spain (IDIS 2024)
Shifts that Cleverfy manages without problem
The most affordable time tracking on the market
To get Cleverfy running in your center
Multiple centers, one control panel
Manage all your clinics, practices and centers from one place. Each professional can be assigned to multiple centers and clock in with geolocation. You see everything in real time.
- ✓ Work centers for each location
- ✓ Geolocation to verify clock-in center
- ✓ Rotating shifts and 24h on-call
- ✓ Automatic overtime and night pay calculation
- ✓ Reports by department, center or professional
Ready before the first consultation of the day
Create your account
Sign up in 2 minutes. No credit card, no commitment.
Add centers and professionals
Configure each clinic as a work center and add the healthcare team.
They start clocking in
With the tablet at reception, from their mobile or from the consultation computer. You see everything in real time.
From €1.50 per professional per month
The most affordable time tracking on the market. Also available as a one-time payment with our Lifetime Deals.
€699
Up to 10 professionals
One-time payment · Forever
€2,099
Up to 30 professionals
One-time payment · Forever
€5,699
Up to 80 professionals
One-time payment · Forever
Prefer subscription? Basic or Pro plan — pay for the features you need, from €1.50/professional/month
Frequently asked questions about time tracking in clinics
How are on-call and 24-hour shifts managed? ▼
Cleverfy records clock-ins that cross midnight without any problem. A professional who enters at 22:00 and leaves at 08:00 the next day is recorded correctly. The system calculates total shift hours, including night pay if applicable.
Does it work for staff who rotate between different centers? ▼
Yes. You can create work centers for each clinic, practice or hospital. A professional can be assigned to multiple centers and clock in at any of them. Geolocation clocking verifies which center they're at.
Does it work for clinics with different departments (consultations, emergency, laboratory)? ▼
Yes. You can organize your center by departments or areas and assign employees to each. Reports can be filtered by department, which makes it easier to control hours per service.
How do professionals clock in when they are with patients? ▼
Clocking in is quick: one click from mobile, Chrome extension or tablet with kiosk mode. It doesn't interrupt patient care. They can also clock in from the consultation computer browser.
Can I use a tablet at reception as a clocking point? ▼
Yes. Kiosk mode turns any tablet into a clocking terminal. You can place it at reception, changing rooms or the staff room. Each professional enters their PIN and clocks in in 3 seconds.
Does it comply with labor regulations specific to the healthcare sector? ▼
Cleverfy complies with current working time regulations (Art. 34.9 ET) and is prepared for the new Royal Decree on digital recording (currently being processed). It applies to all sectors including healthcare. It records variable working days, rotating shifts, night work and overtime — all the elements that inspection reviews in healthcare centers.
Your clinic's time tracking, solved today
14 days free · No credit card · No commitment