The 5 Best Time Tracking Software for SMEs in 2026
Updated comparison of the best digital clocking software for SMEs in Spain. Prices, features, and which to choose based on your company.
The 5 Best Time Tracking Software for SMEs in 2026
With the new Royal Decree on Digital Time Recording (currently in processing), all Spanish companies will need time tracking software that complies with regulations. But the market is full of options, and not all suit what an SME needs.
We’ve analysed the main tools available in Spain in 2026, comparing prices, features, ease of use, and legal compliance. If you’re an SME owner or manager and need to choose clocking software, this guide is for you.
What Must Time Tracking Software Comply With in 2026?
Before comparing, let’s clarify the minimum requirements the law demands:
- Digital recording with automatic timestamp
- Complete traceability of modifications
- Recording of entry, exit, and breaks
- Differentiation between on-site and remote work
- Remote access for the Labour Inspectorate
- Data retention for a minimum of 4 years
- Automatic overtime calculation
- Access for employees and legal representatives
- Alternative manual procedure (contingency plan)
Any software you choose must meet all these points. If it doesn’t, it’s not valid. That said, let’s get to the comparison.
1. Cleverfy - The Best for SMEs by Price and Simplicity
Price: from 1.50 EUR/user/month | Lifetime Deals available
Cleverfy is a Spanish solution designed specifically for SMEs that need to comply with digital time recording without complications or high costs. Its proposition is clear: setup in 10 minutes, unbeatable price, and everything the law requires.
What It Offers
- Multiple clocking: Mobile app (iOS and Android), web browser, Chrome extension, and kiosk mode
- Complete recording: Entry, exit, breaks, and overtime with automatic timestamp
- Total traceability: Immutable history of all records and modifications
- Remote work: Clocking from anywhere with on-site/remote differentiation
- Inspection access: Panel prepared for immediate access by the Labour Inspectorate
- Automatic reports: Daily, weekly, and monthly by employee, department, or work centre
- Incident management: Clock correction with justification and traceability
- 4+ year retention: Secure cloud storage with automatic backups
Pricing
| Plan | Price |
|---|---|
| Monthly | From 1.50 EUR/user/month |
| Lifetime Deal (up to 10 users) | 699 EUR (one-time payment) |
| Lifetime Deal (up to 30 users) | 2,099 EUR (one-time payment) |
| Lifetime Deal (up to 80 users) | 5,699 EUR (one-time payment) |
No contract and no lock-in. You can cancel whenever you want.
Pros
- The most competitive price on the market
- Real setup in less than 10 minutes
- Lifetime Deals for companies that want to forget about monthly fees
- Designed for Spanish SMEs, meets Royal Decree 100%
- No contract or lock-in
- Multiple clocking methods (app, web, Chrome, kiosk)
- Support in Spanish
Cons
- Does not include advanced HR modules (payroll, recruitment, performance evaluation)
- Younger platform compared to more established competitors
Who Is It For?
SMEs of 1 to 80 employees looking for a simple, economical solution that complies with the law without unnecessary extras. Especially attractive for companies that don’t want to pay monthly fees thanks to Lifetime Deals.
2. Kronjop - Good Economical Alternative
Price: from 2.40 EUR/user/month
Kronjop is another Spanish option focused on time tracking and attendance. It offers a competitive price and solid features for SMEs.
What It Offers
- Mobile app and web browser clocking
- Recording of entry, exit, and breaks
- Reports and data export
- Shift and schedule management
- Compliance with time recording regulations
- Administration panel for managers
Pricing
- From 2.40 EUR/user/month (published price on their website)
- Annual plans with discount
Pros
- Competitive price
- Simple interface
- Good informative content about regulations on their blog
- Oriented to the Spanish market
Cons
- Fewer clocking options than other alternatives (no browser extension or kiosk mode in some plans)
- More limited features in the basic plan
- Fewer integrations with other tools
Who Is It For?
Small SMEs looking for an economical and simple alternative. Good option if you don’t need advanced features.
3. Sesame HR - For SMEs That Need Complete HR
Price: from 5.50 EUR/user/month (minimum 82.50 EUR/month)
Sesame HR is one of the best-known HR platforms in Spain. It goes well beyond time tracking: it offers holiday management, shifts, internal communication, performance evaluation, and more.
What It Offers
- App, web, and kiosk clocking
- Time recording with timestamp
- Holiday and absence management
- Shift and schedule planning
- Internal communication
- Performance evaluation
- Employee portal
- Digital document signing
- Advanced reports and analytics
Pricing
- From 5.50 EUR/user/month (annual plan)
- 6 EUR/user/month (monthly plan)
- Minimum amount of 82.50 EUR/month (equivalent to 15 users)
Pros
- Mature and established platform
- Complete HR suite
- Good user interface
- Wide range of features
- Good technical support
Cons
- Significantly higher price than options specialised in time tracking
- Minimum 82.50 EUR/month (penalises very small companies)
- Can be excessive for companies that only need time tracking
- Steeper learning curve due to number of features
Who Is It For?
Medium SMEs (15+ employees) that need a complete HR suite and are willing to pay more for additional features. If you only need time tracking, you’re paying for a lot you won’t use.
4. Factorial - HR Suite with Time Tracking Included
Price: from 5 EUR/user/month
Factorial is one of Spain’s best-known HR startups (it’s a Barcelona unicorn). It offers a complete people management platform that includes time tracking among its many features.
What It Offers
- App, web, and kiosk clocking
- Time recording and attendance control
- Payroll management (integration)
- Holiday and absence management
- Employee onboarding
- Performance evaluation
- Document management
- Employee portal
- Advanced HR reports
- Electronic signature
Pricing
- Core HR + Time Management Pack: from 5 EUR/user/month
- Complete pack: higher price (check their website)
- Prices that scale significantly with additional features
Pros
- Very complete platform
- Consolidated Spanish company (unicorn)
- Good integration between HR modules
- Modern and polished interface
- Great support team
Cons
- Higher price for companies that only need time tracking
- Time tracking module is part of a larger suite
- Can be complex for very small SMEs
- Final costs can increase with additional modules
- Oriented towards companies with HR department
Who Is It For?
Companies of 20+ employees that need a comprehensive HR platform and value having everything centralised (payroll, holidays, evaluation, time tracking). If you have an HR department, Factorial can be a great option.
5. Personio - For Medium Companies in Growth
Price: on enquiry (approximately from 6-8 EUR/user/month)
Personio is a German HR platform with strong presence in Europe, including Spain. It’s a complete people management solution with integrated time tracking.
What It Offers
- Time recording with web and app clocking
- Comprehensive HR management
- Recruitment and onboarding processes
- Payroll management (integration with accountants)
- Absence and holiday management
- Performance and goals evaluation
- Automated workflows
- Employee portal
- Personnel reports and analytics
- Integrations with more than 200 tools
Pricing
- Doesn’t publish prices on their website - must request quote
- Approximately from 6-8 EUR/user/month according to industry sources
- Different packs according to features
Pros
- Very robust and scalable platform
- Excellent for growing companies
- Wide integration ecosystem
- Powerful automated workflows
- International presence (useful if you have employees in other countries)
Cons
- Significantly higher price
- Doesn’t publish prices (less transparency)
- Excessive complexity for small SMEs
- Interface not always adapted to the Spanish market
- Technical support not always in Spanish
- Longer implementation time
Who Is It For?
Medium companies (50+ employees) with advanced HR needs and international growth plans. Not the most efficient option for small SMEs that only need time tracking.
Summary Comparison Table
| Criterion | Cleverfy | Kronjop | Sesame HR | Factorial | Personio |
|---|---|---|---|---|---|
| Price from | 1.50 EUR/user/mo | 2.40 EUR/user/mo | 5.50 EUR/user/mo | 5 EUR/user/mo | ~6-8 EUR/user/mo |
| Monthly minimum | No | No | 82.50 EUR | Enquire | Enquire |
| Lifetime Deal | From 699 EUR | No | No | No | No |
| Setup | 10 minutes | 15-30 min | 30-60 min | 30-60 min | 1-2 weeks |
| Mobile app | Yes | Yes | Yes | Yes | Yes |
| Web | Yes | Yes | Yes | Yes | Yes |
| Chrome extension | Yes | No | No | No | No |
| Kiosk mode | Yes | Limited | Yes | Yes | Yes |
| Breaks | Yes | Yes | Yes | Yes | Yes |
| Overtime | Yes | Yes | Yes | Yes | Yes |
| Remote work | Yes | Yes | Yes | Yes | Yes |
| HR Suite | Clocking only | Clocking only | Complete | Complete | Complete |
| Lock-in | No contract | Enquire | 12 months | Enquire | 12 months |
| Ideal for | SMEs 1-80 | SMEs 1-30 | SMEs 15-200 | Companies 20-500 | Companies 50-1000 |
Which to Choose? Our Recommendation by Case
If you have fewer than 15 employees and only need time tracking -> Cleverfy
You don’t need a complete HR suite. You need to clock in, comply with the law, and have it cost as little as possible. Cleverfy does exactly that: complete digital time recording, from 1.50 EUR per month per person, no lock-in, and configured in 10 minutes.
If you also want to forget about monthly fees, the Lifetime Deals (from 699 EUR for up to 10 users) are unique in the market.
If you have 15-30 employees and want something economical -> Cleverfy or Kronjop
Both are economical options focused on time tracking. Cleverfy has the edge in price (1.50 EUR vs 2.40 EUR/user) and clocking options (Chrome extension and kiosk). Kronjop is a solid alternative.
If you have 20-50 employees and need complete HR management -> Factorial or Sesame
If your company already has an HR department (or is about to have one) and needs holiday management, payroll, performance evaluation, and more, Factorial or Sesame are mature options. Factorial has better base pricing; Sesame has a very polished interface.
If you have 50+ employees and internationalisation plans -> Personio
If your company is growing rapidly and needs a platform that scales with you internationally, Personio is the most robust option. But prepare for a higher price and longer implementation process.
The Real Cost: Analysis for a 10-Employee SME
To make the comparison concrete, let’s see how much a 10-employee company would pay with each option:
| Software | Monthly cost | Annual cost | 3-year cost |
|---|---|---|---|
| Cleverfy (monthly) | 15 EUR | 180 EUR | 540 EUR |
| Cleverfy (Lifetime) | 0 EUR (one-time 699 EUR) | - | 699 EUR total |
| Kronjop | 24 EUR | 288 EUR | 864 EUR |
| Factorial | 50 EUR | 600 EUR | 1,800 EUR |
| Sesame HR | 82.50 EUR (minimum) | 990 EUR | 2,970 EUR |
| Personio | ~99 EUR (estimated) | ~1,188 EUR | ~3,564 EUR |
The difference is enormous. In 3 years, Sesame HR costs almost 6 times more than Cleverfy. And if you opt for Cleverfy’s Lifetime Deal, the total cost stays at 699 EUR forever - while with Sesame you’ll have paid almost 3,000 EUR and will keep paying.
To see updated prices and Lifetime Deal options: www.cleverfy.es/pricing
What NOT to Look for When Choosing Time Tracking Software
Some common mistakes we see when choosing a tool:
“I Want the Most Complete”
If you only need time tracking, don’t pay for payroll management, performance evaluation, and recruitment. It’s like buying a car with a trailer when you only go to the office.
”The Most Expensive Will Be the Best”
Not always. Higher price usually reflects more features (that you may not need), not necessarily better quality in time tracking.
”What My Friend Uses”
Your friend has a 200-person company and an HR department. You have 8 employees. You don’t need the same thing.
”The One with Most Integrations”
If your company uses basic tools (email, mobile, computer), you don’t need 200 integrations. You need an app that works well.
Frequently Asked Questions (FAQ)
Is using time tracking software mandatory in 2026?
Time recording has been mandatory since 2019 (Art. 34.9 ET). The new Royal Decree on Digital Time Recording, currently in processing, will require recording to be digital, with automatic timestamp and traceability. When approved, manual methods (paper, Excel) will no longer be valid as the main system.
What is the cheapest time tracking software?
Cleverfy, with a price from 1.50 EUR/user/month. Additionally, it offers Lifetime Deals from 699 EUR (one-time payment, no fees), something no other competitor on this list offers.
Do I need a complete HR suite to comply with the law?
No. The law requires digital time recording, not a complete HR platform. If your only need is time tracking, specialised software like Cleverfy is sufficient (and much more economical).
Can I change software later?
Yes. All mentioned software allows data export. The important thing is keeping records for 4 years. That’s why it’s advisable to choose a tool without lock-in, like Cleverfy, that doesn’t tie you with long contracts.
What if my company grows a lot?
If you start with 10 employees and grow to 50, you can continue with Cleverfy (supports up to 80 users in its highest Lifetime Deal) or migrate to a more complete suite like Factorial or Sesame when you really need it.
Do Cleverfy Lifetime Deals include updates?
Yes. Lifetime Deals include permanent access to the platform with all future updates and improvements, at no additional cost.
Is Sesame HR worth it for a 5-employee company?
Probably not. With the 82.50 EUR/month minimum, you’d be paying 16.50 EUR/user - more than 10 times what Cleverfy costs. Sesame is designed for companies of 15 or more employees that need advanced HR features.
Conclusion: The Best Option Depends on Your Size and Needs
There’s no “best” software in absolute terms, but there is a better software for you:
- Small SMEs (1-30 employees) that need time tracking without complications: Cleverfy is the most efficient option in price, simplicity, and setup time.
- Medium SMEs (20-50 employees) with HR needs: Factorial or Sesame HR offer complete suites.
- Growing companies (50+) with international projection: Personio is the most scalable platform.
What doesn’t make sense is paying 5 EUR per month per user when you can pay 1.50 EUR, or paying eternal monthly subscription when you can make a one-time payment and forget about it.
Comply with the law. Choose well. And if you want to start fast and cheap, try Cleverfy - in 10 minutes you’ll be clocking in.
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