Comparison: The 5 Best Digital Time Clock Software in 2026

The 5 Best Digital Time Clock Software in 2026

Clocking in is the most basic and repeated action in time tracking: the employee records when they arrive, when they leave, and when they take breaks. It seems simple, but the choice of time clock software directly affects the daily experience of your entire team, legal compliance, and the cost you pay each month.

In this comparison, we analyse the 5 best digital time clock software available in Spain in 2026, focusing specifically on the clocking experience: available methods, ease of use, speed, customisation options, and of course, price. We’re not evaluating complete HR suites, but how your team clocks in every day.

What Should Good Time Clock Software Offer in 2026?

With the new Royal Decree on Digital Time Recording (currently in processing), any time clock software you choose must meet these minimums:

• Digital clocking with automatic timestamp
• Recording of entry, exit, and breaks
• Traceability of all modifications
• Immutability of the original record
• Differentiation between on-site/remote
• Automatic overtime calculation
• Remote access for the Labour Inspectorate
• Data retention for a minimum of 4 years

Beyond the law, good time clock software should offer:

• Multiple clocking methods (app, web, kiosk, browser extension…)
• Clocking in less than 5 seconds (if it takes longer, people stop doing it)
• Optional geolocation for mobile teams
• Simple interface that requires no training
• Alerts when someone hasn’t clocked in
• Clock correction with traceability

1. Cleverfy - The Fastest and Most Affordable Clocking for SMEs

Price: from 1.50 EUR/user/month | Lifetime Deals available

Cleverfy is Spanish software designed exclusively for time tracking and attendance for SMEs. Its proposition is straightforward: clocking should be easy, fast, and cheap. No HR features you don’t need, no unnecessary complexity.

Clocking Methods

• Mobile app (iOS and Android): Clock with one touch. Includes optional geolocation.
• Web browser: Clock from any computer with internet access.
• Chrome extension: Installs in the browser and allows clocking with one click without leaving what you’re doing.
• Kiosk mode: Turn any tablet into a clocking terminal for work centres.

It’s the software with the most variety of clocking methods in this comparison. Each employee can clock in whatever way is most comfortable for them, and the company can combine methods according to the worker’s profile.

Clocking Experience

Clocking with Cleverfy takes less than 3 seconds: open the app (or web panel), press “Clock in” and done. The timestamp is automatically recorded and associated with the employee. Breaks are recorded just as quickly.

The Chrome extension is especially convenient for office workers: always visible in the browser toolbar, one click and you’re clocked in.

Key Features

• Complete recording: entry, exit, breaks and overtime
• Total traceability with immutable history
• Point geolocation and geofences
• On-site/remote differentiation
• Automatic reports (daily, weekly, monthly)
• Inspection panel for remote access
• Clock correction with justification
• Pending clock alerts
• Data retention 4+ years in the cloud

Pricing

Plan	Price
Monthly	From 1.50 EUR/user/month
Lifetime Deal (up to 10 users)	699 EUR (one-time payment)
Lifetime Deal (up to 30 users)	2,099 EUR (one-time payment)
Lifetime Deal (up to 80 users)	5,699 EUR (one-time payment)

No contract, no lock-in. You can cancel whenever you want.

Pros

• The lowest price on the market
• 4 clocking methods (app, web, Chrome, kiosk) - the most complete
• Clocking in less than 3 seconds
• Lifetime Deals to forget about monthly fees
• Real setup in 10 minutes
• Designed for Spanish SMEs, 100% Royal Decree compliant
• No contract or lock-in
• Support in Spanish

Cons

• Does not include HR modules (payroll, evaluation, recruitment)
• Younger platform than established competitors
• No proprietary biometric terminal (fingerprint/facial)

Verdict

The best option for SMEs that need fast, simple, and affordable clocking. Four clocking methods, the lowest price on the market, and Lifetime Deals that no competitor offers. If your main need is for your team to clock in and comply with the law, Cleverfy is hard to beat.

Create your Cleverfy account or book a free demo.

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2. Kronjop - Solid Alternative with Focus on Legal Compliance

Price: from 2.40 EUR/user/month

Kronjop is another Spanish software focused on time tracking and attendance. It stands out for its informative content on labour regulations and for offering a simple solution oriented to the Spanish market.

Clocking Methods

• Mobile app (iOS and Android): Clocking with geolocation available.
• Web browser: Clocking panel from the computer.
• QR code clocking: Option for environments with shared devices.

Does not offer a browser extension or as developed a kiosk mode as other competitors.

Clocking Experience

The clocking experience is correct and simple. The app has a clean interface and the clocking process is fast. The QR code option can be useful in shops or workshops where a device is shared.

Key Features

• Recording of entry, exit, and breaks
• Point and continuous geolocation (for itinerant teams)
• Reports and data export
• Shift and schedule management
• Compliance with time recording regulations
• Administration panel for managers

Pricing

• From 2.40 EUR/user/month
• Annual plans with discount
• No Lifetime Deals

Pros

• Competitive price
• Simple and intuitive interface
• Good informative content about regulations
• Oriented to the Spanish market
• Advanced geolocation (point and continuous)

Cons

• Fewer clocking methods than Cleverfy (no Chrome extension)
• More limited features in the basic plan
• Fewer integrations with other tools
• No Lifetime Deals
• Limited kiosk mode in some plans

Verdict

Good alternative for SMEs that value simplicity and focus on legal compliance. The price is reasonable and the clocking experience is correct, although it offers fewer options than Cleverfy. Interesting for companies that need advanced geolocation with continuous tracking.

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3. Sesame HR - Clocking Within a Complete HR Suite

Price: from 5.50 EUR/user/month (minimum 82.50 EUR/month)

Sesame HR is one of the most recognised HR platforms in Spain. Clocking is a feature within a much broader suite that includes holiday management, shifts, performance evaluation, and internal communication.

Clocking Methods

• Mobile app (iOS and Android): Clocking with geolocation.
• Web browser: Clocking panel integrated into the platform.
• Kiosk mode: Clocking terminal on tablet for work centres.
• QR code clocking.

Does not offer a browser extension.

Clocking Experience

Clocking with Sesame is smooth and well integrated into its ecosystem. The app is modern and the clocking process is fast. However, being part of a larger suite, the interface has more elements and menus than a user who only needs to clock in would find necessary.

Key Features (Clocking)

• Recording of entry, exit, and breaks
• Geolocation
• Facial recognition clocking (in app)
• Detailed clocking reports
• Absence and forgotten clock alerts
• Clock history with traceability
• Integration with the rest of Sesame modules (holidays, shifts, etc.)

Pricing

• From 5.50 EUR/user/month (annual plan)
• 6 EUR/user/month (monthly plan)
• Minimum amount of 82.50 EUR/month (equivalent to 15 users)

Pros

• Mature and consolidated platform
• Very well-designed app
• Complete HR suite if you need it
• Facial clocking as an option
• Good technical support in Spanish
• Kiosk mode available

Cons

• High price for clocking only (5.50-6 EUR/user)
• Minimum of 82.50 EUR/month - penalises small companies
• No browser extension for quick clocking
• Unnecessary complexity if you only need clocking
• No Lifetime Deals or one-time payment
• 12-month lock-in on some plans

Verdict

Excellent option if you need clocking + complete HR management. But if you only need your team to clock in and comply with the law, you’re paying for many features you won’t use. The 82.50 EUR/month minimum makes it unviable for very small companies.

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4. Factorial - Clocking Integrated in Spain’s Leading HR Platform

Price: from 5 EUR/user/month

Factorial is the Barcelona unicorn of human resources. Its platform covers the entire employee lifecycle, and clocking is one of its many features. It’s probably the best-known HR tech company in Spain.

Clocking Methods

• Mobile app (iOS and Android): Clocking with geolocation and QR code.
• Web browser: Clocking from the platform panel.
• Kiosk mode: Tablet clocking for work centres.
• QR code clocking.

Does not offer a browser extension.

Clocking Experience

Clocking with Factorial is correct, but the experience is conditioned by being one more feature within an enormous platform. The app includes access to payroll, holidays, documents, evaluations… which can be overwhelming if you just want to clock in.

That said, the interface is modern and clocking itself is fast: a couple of taps on the app and it’s recorded.

Key Features (Clocking)

• Recording of entry, exit, and breaks
• Geolocation
• QR and kiosk clocking
• Hours worked reports
• Automatic overtime calculation
• Integration with payroll and holidays
• Employee portal

Pricing

• Core HR + Time Management Pack: from 5 EUR/user/month
• Packs with more features at higher prices
• Final costs can vary with additional modules

Pros

• Consolidated Spanish company (unicorn)
• Very complete platform if you need HR
• Modern and polished interface
• Native integration with payroll and holidays
• Great support team
• Kiosk mode available

Cons

• High price if you only need clocking (5 EUR/user minimum)
• No browser extension
• Interface can be complex for someone who only clocks in
• Oriented towards companies with HR department
• No Lifetime Deals
• Final costs can grow with additional modules

Verdict

The best option if you need a comprehensive HR platform and already have or are creating an HR department. Clocking works well, but you pay for a complete suite. For small SMEs that only need clocking, there are more efficient and economical options.

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5. TimeMoto - Clocking with Dedicated Hardware (Physical Terminals)

Price: from 0 EUR (free Cloud plan) + terminals from 150 EUR

TimeMoto is a Dutch company specialising in physical clocking terminals. Its proposition combines cloud software (TimeMoto Cloud) with clocking terminals that are installed at the entrance of the work centre.

Clocking Methods

• Physical terminal: Desktop or wall devices with RFID card, fingerprint, or PIN clocking. These are TimeMoto’s flagship product.
• Mobile app: Clocking from the phone.
• Web browser: Clocking from the cloud panel.

Does not offer a browser extension or software kiosk mode (their “kiosk” is the physical terminal).

Clocking Experience

If you use a TimeMoto terminal, the experience is very direct: you bring your card or finger close to the terminal and it’s recorded. It’s fast and doesn’t require the employee to have a smartphone or computer. It’s ideal for factories, warehouses, or shops where employees don’t have access to their own devices.

App and web clocking is more basic than competitors like Cleverfy or Sesame, as TimeMoto is designed for hardware first.

Key Features (Clocking)

• Recording of entry and exit (breaks depending on plan)
• Clocking by RFID card, fingerprint, or PIN
• Mobile app with geolocation (Plus plan)
• Attendance and hours worked reports
• Shift planning (Plus plan)
• Cloud software with different plans

Pricing

Concept	Price
Cloud Core Plan	0 EUR (basic features)
Cloud Essential Plan	~2 EUR/user/month
Cloud Plus Plan	~3.50 EUR/user/month
TM-616 Terminal (RFID + PIN)	~150-200 EUR
TM-626 Terminal (RFID + fingerprint)	~250-350 EUR
TM-838 Terminal (advanced)	~500-700 EUR

The free plan is very basic and doesn’t include advanced features. Terminals are an additional upfront cost.

Pros

• Robust and reliable physical clocking terminals
• Fingerprint and RFID card clocking
• Free cloud plan (basic)
• Ideal for environments where employees don’t have smartphones
• Company with long track record in clocking hardware
• Easy plug-and-play terminal installation

Cons

• High initial cost for physical terminals
• More limited cloud software than specialised competitors
• No browser extension
• Less polished app and web experience
• Dutch company - support and documentation not always in Spanish
• Biometric terminals have additional GDPR implications
• Does not natively meet all Spanish Royal Decree requirements

Verdict

The best option if you need physical clocking terminals (factories, warehouses, shops where employees don’t use smartphones). But if your team has access to mobile or computer, there are more modern, complete, and economical options. The cost of terminals plus cloud subscription can add up quickly.

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Comparison Table: The 5 Best Digital Time Clock Software in 2026

Criterion	Cleverfy	Kronjop	Sesame HR	Factorial	TimeMoto
Price from	1.50 EUR/user/mo	2.40 EUR/user/mo	5.50 EUR/user/mo	5 EUR/user/mo	0 EUR + terminal
Monthly minimum	No	No	82.50 EUR	Enquire	No
Lifetime Deal	From 699 EUR	No	No	No	No
Mobile app	Yes	Yes	Yes	Yes	Yes
Web	Yes	Yes	Yes	Yes	Yes
Chrome extension	Yes	No	No	No	No
Kiosk mode	Yes	Limited	Yes	Yes	Physical terminal
Biometric terminal	No	No	No	No	Yes
Geolocation	Yes	Yes	Yes	Yes	Yes (Plus plan)
Breaks	Yes	Yes	Yes	Yes	Depends on plan
Overtime	Automatic	Yes	Yes	Yes	Depends on plan
Remote work	Yes	Yes	Yes	Yes	Limited
HR Suite	Clocking only	Clocking only	Complete	Complete	Clocking only
Setup	10 min	15-30 min	30-60 min	30-60 min	1-2h (with terminal)
Lock-in	No contract	Enquire	12 months	Enquire	No
Focus	Spanish SMEs	Spanish SMEs	Complete HR	Complete HR	Clocking hardware

How Much Does Each Option Cost for an SME of 10 Employees?

Software	Monthly cost	Annual cost	3-year cost	Initial cost
Cleverfy (monthly)	15 EUR	180 EUR	540 EUR	0 EUR
Cleverfy (Lifetime)	0 EUR	-	-	699 EUR (total)
Kronjop	24 EUR	288 EUR	864 EUR	0 EUR
Sesame HR	82.50 EUR (minimum)	990 EUR	2,970 EUR	0 EUR
Factorial	50 EUR	600 EUR	1,500 EUR	0 EUR
TimeMoto (Essential + 1 terminal)	20 EUR	240 EUR	720 EUR	~200 EUR

The 3-year difference is brutal. Sesame HR costs almost 6 times more than Cleverfy for the same number of employees. And if you choose Cleverfy’s Lifetime Deal, you pay 699 EUR once and never pay again.

Which to Choose? Our Recommendation

For small SMEs (1-30 employees) that only need clocking -> Cleverfy

Four clocking methods, the lowest price on the market, unique Lifetime Deals, and setup in 10 minutes. There’s no reason to pay more if your need is to clock in and comply with the law.

For SMEs that need advanced geolocation -> Cleverfy or Kronjop

Both offer geolocation. Cleverfy has better pricing and more clocking methods; Kronjop offers continuous tracking for transport or logistics companies.

For companies that need clocking + complete HR -> Factorial or Sesame HR

If your company already has an HR department and needs payroll management, holidays, evaluation, and clocking in a single platform, Factorial or Sesame are mature options. Factorial is more economical; Sesame has a better interface.

For environments without smartphones (factories, warehouses) -> TimeMoto

If your employees don’t have access to mobile or computer during their working day, a physical terminal is the solution. TimeMoto is the reference in clocking hardware. But consider the cost of terminals and software limitations.

The Golden Rule

Don’t pay for features you won’t use. If you only need your team to clock in, you don’t need a 5 EUR/user HR suite. And if you can avoid monthly fees with a one-time payment, do it.

Frequently Asked Questions (FAQ)

What is the cheapest time clock software?

Cleverfy, with a price from 1.50 EUR/user/month. TimeMoto has a free cloud plan, but it’s very basic and requires purchasing a physical terminal to take advantage of its features.

Which time clock software complies with Spanish law in 2026?

Cleverfy, Kronjop, Sesame HR, and Factorial are designed to comply with the Royal Decree on Digital Time Recording. TimeMoto partially complies, but being a Dutch company, its adaptation to specific Spanish regulations may not be as complete.

Do I need a physical terminal to clock in?

No. With software like Cleverfy, your employees clock in from their mobile, computer, or a tablet configured as a kiosk. Physical terminals are only necessary in environments where employees don’t have access to their own devices.

Can I combine several clocking methods?

Yes. Most software allows each employee to clock in with the method they prefer. Cleverfy offers the most options: mobile app, web, Chrome extension, and kiosk.

What is a Lifetime Deal and is it worth it?

A Lifetime Deal is a one-time payment that gives you permanent access to the software, without monthly fees. Cleverfy offers Lifetime Deals from 699 EUR (up to 10 users). If your company has 10 employees and you pay 1.50 EUR/user/month, the Lifetime Deal pays for itself in less than 4 years. After that, it’s all savings.

Is clocking with geolocation legal?

Yes, as long as the company informs the employee, has a legitimate justification, and the measure is proportional. Point geolocation (only when clocking) is the most common and least invasive option. For more detail, see our guide on geolocation clocking.

Conclusion

The time clock software market in Spain in 2026 offers options for all profiles. The choice depends on three factors: what you need, how many employees you have, and how much you want to spend.

If you only need digital clocking and legal compliance, Cleverfy is the most efficient option: the lowest price, the greatest variety of clocking methods, and the fastest setup. If you need a complete HR suite, Factorial or Sesame are solid options. And if you need physical terminals, TimeMoto is the reference.

What doesn’t make sense is paying 5 EUR per month per user when you can pay 1.50 EUR, or paying monthly subscription forever when you can make a one-time payment.

Try Cleverfy free - in 10 minutes you’ll be clocking in.